Event Management

NYUM Website & Registration System

A custom website solution with integrated registration forms for Nashik Model United Nations, seamlessly connecting with Google Workspace for efficient event management.

Project Overview View Results

Platform

Web & Cloud Integration

Timeline

3 months

Technologies

HTML, CSS, JS, PHP, Google APIs

Project Overview

The Nashik Model United Nations (NYUM) needed a comprehensive digital solution to streamline their conference organization and participant management. As an official event partner, edXtra.online developed a custom website with integrated registration forms and backend systems to handle all technical aspects of the prestigious event.

Our solution integrated registration data directly with Google Sheets and automated document storage in Google Drive, creating a seamless process for both organizers and participants while significantly reducing manual administrative work.

Custom Registration System

Tailored registration forms with secure data handling and real-time validation for individual participants and delegations.

Google Workspace Integration

Seamless connection with Google Sheets for data management and Google Drive for document storage and organization.

Event Management Dashboard

Custom admin interface for organizers to track registrations, manage communications, and monitor event progress.

NYUM Website Screenshot

The Challenge

NYUM faced several challenges in organizing their international conference:

  • Managing hundreds of registrations from individual participants and delegations
  • Collecting and organizing documentation submitted by participants
  • Tracking payment status and verifying registrations
  • Communicating important updates to all registered participants
  • Providing accessible information about committees, schedules, and venues
  • Managing the technical aspects of a large-scale international event

Our Solution

We developed a comprehensive web-based solution with these key components:

1

Custom Website Development

A responsive, modern website showcasing event information, committees, speakers, venue details, and important dates, designed for optimal user experience across all devices.

2

Registration System

Specialized registration forms with conditional logic for different participant types (individual delegates, delegation heads, faculty advisors) with document upload capabilities.

3

Google Sheets Integration

Real-time synchronization of registration data with Google Sheets, enabling organizers to track, filter, and manage participant information efficiently.

4

Document Management

Automated organization of uploaded documents (position papers, ID proofs, payment confirmations) in Google Drive with a structured folder system.

5

Email Notification System

Automated email confirmations and updates to participants at various stages of the registration and event process.

6

Event Day Technical Support

On-site technical assistance during the event, including presentation management, audio-visual support, and digital documentation.

Technical Implementation

The NYUM Website and Registration System was built using:

  • HTML5, CSS3, and JavaScript for the frontend interface
  • PHP for server-side processing and form handling
  • Google Sheets API for data storage and management
  • Google Drive API for document organization
  • Custom form validation and security measures
  • Responsive design principles for cross-device compatibility
  • Email automation for registration confirmations and updates

Project Details

Client: Nashik Model United Nations

Duration: 3 months

Project Type: Event Management Solution

Year: 2023

Technologies Used

HTML5 CSS3 JavaScript PHP Google Sheets API Google Drive API Email Automation

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Project Results

Our solution transformed the event management process for NYUM:

85%

Reduction in administrative workload

300+

Participants efficiently managed

100%

Digital documentation accuracy

95%

Organizer satisfaction rate

Client Feedback

"The website and registration system developed by edXtra tech revolutionized how we organize NYUM. The website is super catchy. Its cool and up to “Genz way” The placements, graphics, technical knowledge and everything is just perfect. Apart from that, Love the team especially the hardwork and the talent. Keep growing n building!"
NYUM Director

Anshum Gurule

Founder@NYMUN

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